Business Communication,Business Communication Articles,Business Communication Studies

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Business Communication

Advantage of Business Meeting,Disadvantage Of Business Meeting
Advantages of Business Communication:
Meetings are considered as an useful tool for exchanging ideas, on a specific matter. In the words of Thill and Bovee “at their best, meetings can be an extremely useful forum for making key decisions and co-ordination the activates of people and departments. “ Advantages or importance of a meeting are as follows:

Sharing information:
Through meetings executives of different departments of a company can share information on a particular issue, in a face to face situation.

Problem solving:
Meetings also help to find out ways to solve problems. Opinions of the participants assist to form a suitable means of solving the problem.

Ensure co-ordination:
Meeting is a forum where executives and employee of different departments can get together and share their own views. This process ensures co-ordination among different departments of a company.

Assist decision making:
One o f the major advantages of meetings is it assists decision making.

Better acceptance of decision:
As meetings ensure the participation of employees and executives of different departments, thus the taken decisions are likely to be easily accepted by all.

Disadvantages of Business Communication:
At their worst, meetings are unproductive and frustrating (Thill and Bovee 1996: 435). The common disadvantages of a meeting are as follows:

Waste of time:
If the meeting failed to achieve its objective(s) then it is nothing but waste of time.

Expensive:
Another drawback of meetings is they are expensive.

Counterproductive:
Poor meetings may actually be counterproductive, because they may result in bad decisions. When people are pressured to conform, they abandon their sense of personal responsibility and agree to ill-founded plans. (Thill and Bovee 1996: 435.)

Tip:

1st Part: Advantages: Meetings are -------------------------------------------- Citation of Thill and Bovee.

2nd Part: alternative of 5 points :…………………………

1. Sharing information

2. Problem solving

3. Ensure co-ordination

4. Assists decision making

5. Better acceptance of decision

3rd Part: Disadvantages: At their worst,

4th Part: Alternative of 3 points

1. Waste of time

2. Expensive

3. Counter productive .

Posted in: Advantage meeting,Business Communication,Business Communication Articles,Business Communication Meeting,Business Communication Studies,Business Meeting,Thill and Bovee,Type of Company Meeting

What is Business Meeting?,Define meeting

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What is Business Meeting?,Define meeting. What are the requisites for a valid meeting?

Define meeting. What are the requisites for a valid meeting?

What are the preconditions for a valid meeting?

Meeting means gathering of two or more people to take a decision on particular matter by sharing their views.

In the words of Thill and Bovee “Meetings are called to solve problems or share information’s”.

In a company there are different types of meetings, viz. statutory meeting, annual general meeting, extra ordinary general meeting, and class meeting etc. Meetings are very useful for making decisions. Co-ordination among different department also improved through meetings.

Preconditions of a valid meeting:

A valid meeting should have the following elements:

Legal objectives.
Convened by proper authority.
Serving proper notice in proper time.
Presence of authorized person.
Presided over by a chairman.
Specific agenda
Quorum.

1. Legal objectives:
Any meeting must have legal objectives. Meetings on illegal or unethical purposes can not be valid in the eye of law.

2. Convened by proper authority:
A valid meeting should be contended by the proper authority of the company.

3. Serving proper notice in proper time:
Notice of a meeting must be served timely by maintaining rules and regulations of the companies act.

4. Presence of authorized person:
To make a meeting valid person who is entitled to present in a particular type of meeting should be present in the meeting.

5. Presided over by a chairman:
A valid meeting should be presided over by a chairman who will be selected by the members.

6. Specific agenda:
A detail agenda should be prepared before the meeting and the meeting should be operated by following agenda.

7. Quorum:
Quorum is the minimum number of persons that must be present in the meeting to make it valid.