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Full Block Format,Modified Block,Semi Block,AMS Block Format Letter

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Different style or formats of a letter as Full Block Format,Modified Block,Semi Block,AMS Block Format Letter

Style/Formats of letters:

There are different styles or formats of letter.

1. Full block Format:
Here all elements of a letter begin at the left margin. This format can save typing time and reduced typing errors.
Full block format is as follows:

Full Block Style

12 to 14 lines from top of the page

4 to 10 lines below

Double space

4 lines of space

Double space

Date line

Inside address

……………………………..

Salutation:

………………………………………………………………………………….

…………………………………………………………………………………..

……………………………………………………………………………………

…………………………………………………………………………………….

……………………………………………………………………………………..

Complimentary close

Name / Title

Initials

Encl,

CC:

Fig.-7: Full Block Style.

2. Modified Block:
The modified block style is more balanced in its graphic layout than the full block format. In this case each part of the letter begins at the left margin except the date, complementary close and signature block.

   Modified block style is illustrated in the following figure:
   Modified Block Style
3. Semi block format/Indented paragraph format:

12 to 14 lines from top of the page

4 to 10 lines below date line

Double space

Indent to

Double space

Date line

Inside address

…………………………………………………………

Salutation:

…………………………………………………………………….

……………………………………………………………………

…………………………………………………………………….

…………………………………………………………............

……………………………………………………………………….

………………………………………………………………………

……………………………………………………………………….

Complimentary close

Name

Title

Initials

Encls.

CC:

Double space

4 lines of space

Fig -08: Modified block style.
The main difference between modified block style and semi block style is, in semiblock format paragraphs are indented. Semiblock format is less formal and basically used for personal messages:

Semiblock format is as follows:
Semiblock style

4. AMS Simplified style:

12 to 14 lines form top of the page

4 to 10 lines below date line

Double space

Indent 5 space for paragraph

Double space

Date line

Inside address

……………………………

…………………………..

Salutation:

………………………………………………………………..

……………………………………………………………………………..

……………………………………………………………

……………………………………………………………………………..

Complimentary close,

Name

Title

Initial

Encl.

CC:

Double space

4 lines of space

Fig-09: Semiblock style

The Administrative Management Society (AMS) has proposed a simplified letter format which is known as AMS simplified letter format. In this format salutations and complementary close are eliminated. Here a subject line (in capital letters) is included in the letter. This format can be depicted as follows:

AMS Letter Style

12 to 14 lines from top of paper

4 to 10 lines below date line

Triple space subject line

Triple space

Double space

4 line of space

Double space

Date line

Inside address

…………………………………

REQUEST FOR PROPOSAL AND