What are the guidelines that should be followed in drafting a letter of an inquiry?

Considered for an effective inquiry letter,A Inquiry letter

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What factors should be considered for an effective inquiry letter?

What are the guidelines that should be followed in drafting a letter of an inquiry?

Or, what factors should be considered for an effective inquiry letter?

Basic objective of an inquiry letter is asking for information related to business activates. To write an effective inquiry letter following factors should be considered:

1. Mentioning the specific purpose.
2. Assurance for maintaining confidentiality.
3. Use of formal and polite language.
4. Detailed explanation for the inquiry.
5. Mention specific date within which information is required.
6. Promising to provide counter cooperation if necessary.
7. Enclose return envelope with stamp.
8. Provide detailed mailing address of the sender.

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Posted in: Business Communication,Business Communication Articles,Business Communication Studies,Business Communication Tips,Business Letter Writing,Drafting a letter of an inquiry,inquiry letters

Types of inquiry letters

Different types of inquiry letters,examples of inquiry letters

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Types of inquiry letters
To serve different purposes of business activities there are basically three (3) types of inquiry letter.

1.       Status inquiry        2.       Routine inquiry        3.       Sales related inquiry

1. Status inquiries:
In case of evaluating the CV or Bio-data of a candidates organization need to check the references. Again Bank and financial institutions need information regarding the credit worthiness or solvency of the firm before granting loan. These type of inquiries are known as status inquiries.

2. Routine inquiries:
Letter with for information regarding research purpose of for any other routine business purposes can be termed as routine inquiries. This type of inquiry letter can be written by written by non-trading concerns or even by an individual.

3. Sales related inquiries:
When letters are written asking information regarding price, quality, or any other aspects of product and services, than this type of letter can be labeled as sales related inquiries. Sales related inquiry letter usually written for the following information:

1. Size of the product
2. Quality
3. Price
4. Availability
5. Discount
6. Return facility
7. After sales service
8. Terms and conditions
9. Credit facility etc.

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Posted in: Business Communication,Business Communication Articles,Business Communication Studies,Business Letter Writing,examples of inquiry letters,inquiry letters,job inquiry letters,letters of inquiry